Embodiment Project Job Listings

Thank you for your interest in working with Embodiment Project!

Open Job Listings:

  • Managing Director

  • Executive Assistant

***scroll to see job descriptions below***

Please email applications to Executive/Artistic Director Nicole Klaymoon (klaymoon@embodimentproject.org). Applications should contain a current CV and the names of at least 2 references.  

Managing Director

Position Summary: Embodiment Project is seeking a highly organized and passionate leader with a background in non-profit operations, finance and grant management.  Reporting to the Executive Director (ED), the Managing Director (MD) will have overall strategic and operational responsibility for all Embodiment Project (EP) programs and will help to implement new programmatic strategic initiatives. In addition, the MD will provide coordination for staff and volunteers; serve as liaison to EP partners; and work with EP’s Board to keep them abreast of programmatic strategies and challenges.  The MD will partner with the ED and will be responsible for developing, implementing, and managing the operational aspects of the annual budget as well as create and manage program budgets and handle day to day bookkeeping tasks. Finally, the MD will cultivate existing relationships with public and private funders including grant and individual donor management.

Type of Position: Part-time (70-100 hours monthly)


Program Operational Leadership:

  • Provide effective and inspiring leadership by being actively involved in all programs and services, developing a broad and deep knowledge of all programs.

  • Identify opportunities for EP to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges.

  • Lead, coach, develop, and retain EP’s staff and volunteers.  

  • Oversee projects with financial, grant writing, and board development consultants.

  • Manage organizational planning and work with EP staff to ensure progress and timely delivery across all programs.

  • Develop, implement and maintain operational processes for the organization including online file management, scheduling and task management.

  • Provide strategic programmatic leadership and report on the progress of the strategic plan implementation.

Financial Management:

  • Prepare and submit an annual operational budget, manage effectively within this budget, and report accurately on progress made and challenges encountered.

  • Ensure the continued financial viability of EP’s operational units through sound fiscal management including developing and implementing fiscal policies and procedures.

  • Utilize QuickBooks and Google Spreadsheets to track expenses and revenue, relative to annual and programmatic budgetary goals.

  • Communicate with ED and Board about financial matters including collaboratively troubleshooting any issues that arise.

  • Generate regular financial reports including weekly cash flow summary, quarterly annual budget updates, profit and loss statements, balance sheets, etc.

  • Manage day to day bookkeeping tasks including invoicing, payment processing, and monthly reconciliation.

Development Responsibilities:

  • Manage and cultivate existing relationships with funders to secure and expand recurring revenue streams.

  • Lead institutional giving efforts, including: grant research, editing, reporting and ensuring compliance with all grants.

  • Lead event planning for donor or fund-raising events; recruit and manage event volunteers; and utilize support from board members.

  • Support board members in making connections with prospective funders.

Executive Assistant

Position Summary: Embodiment Project has an exciting opportunity for a passionate, committed and exceedingly organized individual.  Reporting to the Executive Director (ED), the Executive Assistant (EA) will be responsible for providing support to the ED, helping to free their time so that they can focus on strategic tasks.  On behalf of the ED, the EA will communicate with others outside and inside the organization, will manage schedules, and will complete administrative tasks. An ideal candidate will enjoy challenges, proactively solve problems, and be eager to learn and take on ever increasing responsibility. Diligence, optimism, and a sense of humor towards life and work are essential.

Type of Position: Part-time (40 hours monthly)


  • Manage schedules and organize meetings and appointments

  • Support the Company Manager in booking and arrange travel, transport and accommodation for the ED and company

  • Take notes at staff and board meetings

  • Remind the manager/executive of important tasks and deadlines

  • Assist with donor database entry, organization, and reporting

  • Implement and maintain administrative processes and procedures

  • Liaise with staff, suppliers and clients

  • Collate and file expenses

  • Take on occasional research projects (i.e.  grant opportunities, vendor/suppliers sourcing, donor research etc.)

  • Assist with marketing and promotional tasks including maintaining media archive, managing social media accounts, newsletter creation, website content updates and flyer/poster distribution

  • Provide onsite production assistance to the Company Manager including organizing and manning concessions at events, costume maintenance, set up break down, coffee runs

Key Skills

  • Professional, positive, and approachable attitude/demeanor and discretion

  • Flexible and adaptable

  • Solid writing, grammar, proofreading, editing and presentation skills

  • Ability to work evenings and weekends when job warrants such a schedule

  • Organizational skills and the ability to multitask

  • Ability to be proactive and take the initiative

  • Confidence in building and maintaining relationships with a diverse group of people, including the Board of Advisors, patrons, the public and other Embodiment Project staff

  • A knowledge of Google Docs, Google Spreadsheets, MailChimp, SquareSpace